IMPORTANT UPDATES - JUNE 1, 2020: Animal Research Restart information is available. For research-related updates, visit ored.rutgers.edu/coronavirus.

Animal Shipping

All rodents received from other institutions and vendors other than CMR approved vendors must be quarantined on arrival. Internal transfers that differ in health status by facility may also be subjected to the quarantine process.

If you need to order animals from an approved vendor, please go to visit Animal Orders page. 

How to INITIATE a shipping request:

Please contact the appropriate shipping email for your campus with your shipping request and a completed Rutgers Import or Export form (found below). Coordinate with the animal institution you are collaborating with to complete all sections of this form.

Once CMR receives a completed form, your shipping request will be added to the queue. Our shipping coordinators will contact the external institution to exchange health reports and facility information necessary for import or export approvals. 

For an IMPORT to be APPROVED:

  1. STRAIN: Approved strain on protocol: The strain being received during an import must be approved prior to approval of shipment. If the strain is not on your protocol, please place an IACUC amendment immediately so as not to delay your shipment.
  2. HEALTH REPORTS: Our veterinarian will review health reports and other documentation provided by the sending institution to determine whether the mice being shipped are of appropriate health status to enter certain colonies. Please note, if the mice you are receiving do not meet our health standards, additional testing may be required. It is also possible that certain shipments be denied.
    1. PCR TESTING: Rutgers requires sending institutions to perform PCR testing as part of their health monitoring program for parasitology. Exceptions can be made at the designation of the Rutgers veterinarian. 

What to CONSIDER during the shipment process:

Inclement weather and quarantine space availability are the major limiting factors of most shipments.  During transport in the winter and summer months, temperature is monitored closely to prevent any transport on days below 35 F or exceeding 85 F. Please be aware that during these months, shipments may be delayed based on the extreme temperatures. Our quarantine space availability is generally based on order of shipment requests; however, we are happy to work with time-sensitive shipments to meet your research needs.

If an MTA is required, an import cannot be processed until the MTA is approved and completed. If you need assistance with this, please contact ored.rutgers.edu/corporate-contracts

The QUARANTINE process:

  1. Animals that are approved for import will arrive to one of our quarantine locations. Locations can depend on space availability at the time or current health status of the mice being received. 
  2. Upon arrival into quarantine, rodents are unpacked and housed in sterile cages. After approximately 1 week of acclimation, non-invasive samples are collected and submitted to an external lab for Quarantine Screen PCR panel. 
  3. If previously agreed upon, additional testing will also be completed.
  4. Once these results return and are confirmed negative, we will release your cages to your colony room. 
  5. Please note that the total quarantine time can take between 2.5-3 weeks presuming negative results. 

Routine Shipment CHARGES:

Once an import or export is fully completed, shipment fees will be charged to your per diem account unless otherwise specified on the shipment forms. The following charges may include, but are not limited to:

   IMPORTS:

  1. Shipment fees include time preparing documents, coordinating shipment, and time spent collecting samples for testing once rodents have arrived into quarantine.
  2. If your Rutgers lab is covering the cost for the import, courier services are provided by CMR and will be billed back to your per diems once the shipment is complete. 
  3. Quarantine testing fees will also be charged back to your account. Please note that the number of samples required for submission may vary depending on the number of cages that were imported.

EXPORTS:

  1. Shipment fees include time preparing documents and coordinating the shipment.
  2. Materials including shipping crates, dividers, special hydro gels or diet gels are included in the shipping charges.
  3. If your Rutgers lab is covering the cost for the export, courier services are provided by CMR and will be billed back to your per diems once the shipment is complete. 

*If there is a specific billing account that you would like these charges directed to (other than your per diem account), please clearly state this in the Rutgers Import/Export form and provide the relevant account information to us.

For some of the frequently asked question related to animal shipping please see:  Animal Shipping FAQ 

Contact Information

 

Animal shipping CONTACT INFORMATION and FORMS
New Brunswick /Piscataway Animal EXPORTS, please complete this form: 

Export Animal Request Form 2018.doc

New Brunswick /Piscataway Animal IMPORTS, please complete this form:  

Rutgers Rodent Import Form 2018.doc

New Brunswick /Piscataway Animal INTERNAL TRANSFERS, please complete this form: 

RU Internal Animal Transfer Form 2018.docx

For all Newark Animal Shipments (imports, exports, and internal transfers), please complete this form:

Animal Shipment Form 2017

Please submit all completed forms to the campus-specific shipping emails provided below:
New Brunswick / Piscataway animal-shipping-nb@ored.rutgers.edu
Newark animal-shipping-newark@ored.rutgers.edu